Teamleader Blog Article

Meeting room management

Benny Waelput Benny Waelput on 10-Jun-2016 12:08:00 in Feature friday

Meeting room management

Tired of scheduling a meeting just to have your meeting room stolen away right in front of you? We know the feeling.

Meeting room management - Google Resources

Tired of scheduling a meeting just to have your meeting room stolen away right in front of you? We know the feeling.

That’s why we’ve developed a new meeting room management feature in Teamleader, so the discussion of who gets the meeting room becomes completely obsolete!

The new feature is an extension of the Google Apps services, namely the Google resources. If you’re unfamiliar with this, we recommend you read this article first. This is the general idea: in your Google Calendar, your create different ‘rooms’. Those are the meeting rooms in your office. Once created, you can assign one of these rooms to a meeting via Google Calendar.

To make it easier for you, you can also assign those rooms straight away when creating or editing a meeting in Teamleader. To activate this feature, go to Integrations and then select Google Apps. At the bottom you’ll find a link that will ask you to activate the Google Resources. Activate it to synchronize your rooms with Teamleader and press Save.


 

After you’ve done this, create a new meeting in Teamleader. In the location menu, you’re now able to choose Resources. A new menu will appear that shows your own resources, containing your meeting rooms. Finish up entering your meeting details and click Save. You’ve now successfully booked your meeting room!

 

Good to know:

  • This is a feature on user level, so every colleague has to activate this for himself to be able to access the resources.
  • If you’re organizing a meeting with multiple colleagues, only one of them has to have the resources activated to be able to select a meeting room.

Pro tip

There are some cool tools out there to get even more out of your meeting room planning. There is, for example, Joan Assistant. Joan is a kind of tablet that connects to your wifi and your Google Resources. When booking a meeting room, the info is synced to your Joan tablet and it will display the availability of the meeting room you assign it to. Because Joan uses electronic ink, it uses very little battery and is made to last long. More info on www.joanassistant.com.