Commercial invoices are used for foreign trade, when goods cross borders. Custom declaration requires an invoice to hold more information, like contact details of both buyer and seller, items sold, cost price of the items and taxes due. There are also special features like country of origin, carrier ID number, codes for each item and authentication.
The advance invoice
Long payment terms are sometimes very annoying, especially for SMEs with a tight cash flow. With an advance invoice, you can have your client pay part of the invoice before delivery or execution. Moreover, it gives you some extra security, because you never know what will happen in the meantime.
Pro tip: in Teamleader you can easily create advance invoices.
Timesheet invoice or invoice based on time registration
Some service professionals do not invoice on the basis of a product, but on the basis of hours. In that case, you send a timesheet invoice with the hours worked on it. This is ideal, for example, for consultancy agencies that offer services based on time.
Pro forma invoice
Or simply: a 'quotation' or 'cost estimate'. Strictly speaking, a quotation is not a request for payment, but gives the buyer an idea of the price. At the same time, it is also a promise from the supplier to deliver a certain product or service. The pro forma invoice is usually an estimate, so the amount may differ later on the actual invoice.
Digital invoices are the new... well, invoices.
Billing in the old-fashioned way is extremely time-consuming. Moreover, you get a rough tongue from licking too many stamps. That's why it's better to choose a tool like Teamleader, which makes digital invoicing a breeze. Easy online invoices , in your own house style, sendable in bulk and many more wonderful features. Moreover, Teamleader also bundles CRM and project management in one tool.
Eager to go digital? Before you fly in like a madman, you'd better read our guide on how to create an invoice in Teamleader.
Give Teamleader a spin and try it out for two weeks. No hassle. No charge.