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Digitisation: why is it 2017 in your living room but still 1998 at the office?

Fay Haelterman Fay Haelterman on 14-Feb-2017 15:06:00 in Digitisation & Productivity

Digitisation: why is it 2017 in your living room but still 1998 at the office?

Digitising your business is a bit like spring cleaning; everyone knows it has to happen, but no one really feels like doing it.

Your smartphone connects you to the outside world at all times. You stay in touch with old friends via Facebook, you watch TV wherever and whenever you like. You might employ a myriad of digital tools, mobile apps, and cloud software for your own private use. After all, money transfers, checking up on emails and syncing your calendar with your partner's have become so much easier in the digital age.

In fact, your living room is brimming with digitisation. Then why is it so damn hard to leave outdated ways of working behind?

Centralising documents, automating tasks, and attracting new talent are just a few of the advantages of digitisation. So why wait any longer?

Digitisation for SMEs: it really isn't as difficult as you might think.
Find out how Teamleader can easily help you digitise your business processes

Digitising is not a priority for SMEs

60% of SMEs believe that technological improvements will have a major impact on the competitive landscape. Unfortunately only 44% thinks digitising is a priority.

Ask yourself the following questions: what’s really stopping you from jumping on the digital bandwagon? And when will it ever be the perfect moment to take the leap?

Research by Ricoh indicates that in the analog world, almost a quarter of each workday consists of searching for and recovering documents. Not really the best way to spend your time. Think about how much hours (and money) you’re losing by manually collecting and entering data.

Luckily, the solution is obvious: start digitising your business today.

“In the office of 2017 you simply won’t have to deal with as many unpleasant surprises as in 1998.”

What does digitisation offer?

By making information digitally available, sharing and editing it becomes a dream come true. A centralised database gives easy access to the right people to quickly retrieve necessary documents. Plus, by connecting data or digitally tracking hours worked, you can check up on everyone’s performance in real-time. In the office of 2017 you simply get a lot less unpleasant surprises than in 1998.

  • Access data, anywhere and anytime

digitisation at the office access everywhereStoring documents online makes sharing and editing data a breeze. In addition, by integrating other software, such as a bookkeeping suite, you have your entire office available at your fingertips - anytime, anywhere.

  • Employees can focus on their core activities

In a digital workspace, automating tasks through technology is key. Unfortunately, that part seems scary to some. Why? Because people often see it as a threat to their job. But in reality, automated processes influence workers in a positive way: it offers people the opportunity to add value to their work instead of getting bored with dead-end tasks.

  • Less waste

One of the most decisive arguments in favour of digitisation is the cost-saving aspect. What may seem like a big investment at first - it really isn't - actually helps you avoid costs later down the road.

For example: people lose 30 seconds just to enter invoices. If you manage these invoices online, it will take you only 2 seconds. What’s more, you’ll drastically reduce the risk of human error.

Finally, you also increase the sustainability of your company. Fewer trees will need to be cut down to provide paper to your business, and all that paperwork that used to hog up countless desk drawers, can be exchanged for more office space or a cozy meeting room.

digitisation at the office beneficial

'Digital thinking' is stimulated from a young age onwards

Even though young adults usually have been exposed to technology since their early childhood, they often end up choosing different career paths. That is why, these days, educational facilities worldwide invest in STEM-based educational programs (i.e. science, technology, engineering, mathematics). These initiatives are put in place to help young, digital minds develop their skills - so businesses like yours can attract the right people.

In other words: SMEs are no longer held back by warped, archaic laws or the inability to find the right talents. Governments throughout Europe aim to stimulate businesses and people to enter the digital era - and today’s as good a day as any to follow suit.

So how do you get started?

When it comes to digitisation, there’s no one-size-fits-all approach. To discover the right tools to support your business, you must first understand what you need. That’s why we wrote a blog to help you in your quest for the right tools for 2017.

It’s time to make sure both your company and living room become part of the same, digital era. Thanks to digital transformation, processes are more in tune, both internally between colleagues as well as externally, with stakeholders, suppliers and customers. Efficiency grows at the speed of light, collaboration is a lot more pleasant and budgets can be re-allocated to invest in other, more pressing needs.

2017 is the year to start working digitally. If you really want to work smarter and more efficiently: you could use Teamleader. Start with digital customer relationship management (CRM) and time tracking. Later on, you can add online invoicing and integrate digital support - in one central tool. Want to try it yourself? Activate your free trial here. 

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